ClubSoft
Discover ClubSoft from TM Systems, a comprehensive software designed to streamline club administration and facilitate interaction with members.
ClubSoft is an integrated software product that handles all aspects of clubs, gymkhanas, and sports venues from member management to financial operations. It supports web and mobile platforms and integrates with smart cards, kiosks, and biometrics.
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Trusted by leading clubs and institutions
Description of each module
ClubSoft comes with 11 powerful modules designed to handle every aspect of club management from front desk to back office.
Members Management
Managing members easily
- Manage all membership types: New, Transfer, Life, Ordinary, Temporary, Institutional, and Ceased
- Built-in accounting visibility for member activity tracking
- Rule-based privilege management defined by administrators
- Integration with ID cards, smart cards, and prepaid cards
- Digital KYC via web portal and mobile app
Accounting
Complete and compliant financial management
- Supports all vouchers: Cash, Bank, JV, Debit/Credit Notes
- Full General Ledger and Sub-ledger management
- Automated cross-balancing of ledgers
- Standard reports for operations and audits
- Generates Trial Balance, P&L, and Balance Sheet
- Fixed Assets and Depreciation tracking
- GST, TDS, and E-Invoicing integration
- One-click Tally export for audits
Rooms / Venues Management
Simplified booking and billing system
- Booking, cancellation, and availability management
- Guest and affiliate member bookings supported
- Check-in / Check-out functionality
- Automated billing and payment handling
- Direct integration with accounting system
- Online booking via member web portal
Food and Beverages with Bar module
End-to-end F&B operations management
- Menu management with pricing and inventory
- Automatic Kitchen Order Ticket (KOT) generation
- Member interface for ordering
- Cash and credit billing
- Day begin/end operations
- Seamless accounting integration
- Tablet-based order-taking app
Activities Management
Flexible and automated activity handling
- Unlimited activity creation
- Configurable pricing: daily, monthly, yearly, per session, etc.
- Guest and usage-based charges (per hour/game/session)
- Auto integration with accounting
- Unified card-based access for all activities
Event & Movie Booking
Centralized event management
- Event and movie setup via web app
- Online/offline ticket booking and cancellation
- Member and guest access
- Auto accounting entries
- QR-based event entry via mobile app
Member Authentication Management
Advanced and secure access control
- Multiple authentication options:
- Smart card
- Dynamic QR (3-second validity)
- Face recognition
- Biometric / Fingerprint
- Hybrid (Card + Face / QR / Biometric)
- OTP-based login and POS support
- Integration with access hardware (boom barriers, turnstiles, door locks)
Communication (SMS, WhatsApp, Email)
Automated member communication
- Member-wise communication registration
- Bulk messaging (SMS, WhatsApp, Email)
- Automated notifications for usage and billing
- Monthly bills, receipts, and confirmations via WhatsApp/email
Web Portal
Central digital hub for members and admins
- Club information (static and dynamic)
- Activity rates and updates
- Member login and profile management
- Online payments and dues tracking
- Booking: events, rooms, facilities, library
- Self-service member updates
Mobile App
On-the-go member access
- Profile and membership management
- Bill payment and history
- Event, movie, and facility bookings
- QR entry for events
- Wallet for in-club payments (optional)
- F&B bill tracking
- Activity and usage history
Multi-Unit Enhancement
Scalable operations across multiple units
- Unit-wise accounting with access control
- Separate income and expense tracking
- Unit-specific memberships and activities
- Flexible rights for members and guests
- Full KYC via app, portal, or admin
MIS and Reports
Data-driven decision making
- Comprehensive MIS reports
- Multiple reporting formats
- Supports operational, audit, and management needs
Members Management
Managing members easily
- Manage all membership types: New, Transfer, Life, Ordinary, Temporary, Institutional, and Ceased
- Built-in accounting visibility for member activity tracking
- Rule-based privilege management defined by administrators
- Integration with ID cards, smart cards, and prepaid cards
- Digital KYC via web portal and mobile app
Accounting
Complete and compliant financial management
- Supports all vouchers: Cash, Bank, JV, Debit/Credit Notes
- Full General Ledger and Sub-ledger management
- Automated cross-balancing of ledgers
- Standard reports for operations and audits
- Generates Trial Balance, P&L, and Balance Sheet
- Fixed Assets and Depreciation tracking
- GST, TDS, and E-Invoicing integration
- One-click Tally export for audits
Rooms / Venues Management
Simplified booking and billing system
- Booking, cancellation, and availability management
- Guest and affiliate member bookings supported
- Check-in / Check-out functionality
- Automated billing and payment handling
- Direct integration with accounting system
- Online booking via member web portal
Food and Beverages with Bar module
End-to-end F&B operations management
- Menu management with pricing and inventory
- Automatic Kitchen Order Ticket (KOT) generation
- Member interface for ordering
- Cash and credit billing
- Day begin/end operations
- Seamless accounting integration
- Tablet-based order-taking app
Activities Management
Flexible and automated activity handling
- Unlimited activity creation
- Configurable pricing: daily, monthly, yearly, per session, etc.
- Guest and usage-based charges (per hour/game/session)
- Auto integration with accounting
- Unified card-based access for all activities
Event & Movie Booking
Centralized event management
- Event and movie setup via web app
- Online/offline ticket booking and cancellation
- Member and guest access
- Auto accounting entries
- QR-based event entry via mobile app
Member Authentication Management
Advanced and secure access control
- Multiple authentication options:
- Smart card
- Dynamic QR (3-second validity)
- Face recognition
- Biometric / Fingerprint
- Hybrid (Card + Face / QR / Biometric)
- OTP-based login and POS support
- Integration with access hardware (boom barriers, turnstiles, door locks)
Communication (SMS, WhatsApp, Email)
Automated member communication
- Member-wise communication registration
- Bulk messaging (SMS, WhatsApp, Email)
- Automated notifications for usage and billing
- Monthly bills, receipts, and confirmations via WhatsApp/email
Web Portal
Central digital hub for members and admins
- Club information (static and dynamic)
- Activity rates and updates
- Member login and profile management
- Online payments and dues tracking
- Booking: events, rooms, facilities, library
- Self-service member updates
Mobile App
On-the-go member access
- Profile and membership management
- Bill payment and history
- Event, movie, and facility bookings
- QR entry for events
- Wallet for in-club payments (optional)
- F&B bill tracking
- Activity and usage history
Multi-Unit Enhancement
Scalable operations across multiple units
- Unit-wise accounting with access control
- Separate income and expense tracking
- Unit-specific memberships and activities
- Flexible rights for members and guests
- Full KYC via app, portal, or admin
MIS and Reports
Data-driven decision making
- Comprehensive MIS reports
- Multiple reporting formats
- Supports operational, audit, and management needs